Financial and HR Administrator (Maternity Cover)

Job Purpose and Background:

Do you have an interest in the environment and want to use your skills in Finance and HR to make a difference? Are you passionate about contributing to CDP’s mission by supporting its employees on all fronts? As Maternity Cover for the Financial and HR Administrator you will be responsible for finance, human resources and administrative processes. You will work with our highly skilled and motivated Global HR and Finance teams while maintaining a high degree of autonomy with the initiative to design and optimise internal processes.

Key responsibilities include:

Finance

• Overall operational accountancy for Accounts Receivable and Accounts Payable incl. payments, invoicing, Inter-company Accounting;
• Recording financial transactions in CDP’s accounting system;
• Processing and payments of supplier invoices, travel claims, staff expenses, credit card and petty cash transactions and monitoring of cash flow;
• Preparation and transmitting of VAT related reports to authorities and reports to federal bank;
• Grant and project related budget preparations and financial reporting towards grants and actuals delivery;
• Annual financial statements preparations under German law, in liaison with the tax advisor and CDP Worldwide;  
• Processing the monthly payroll files from our external payroll provider;
• Contact person for banks, auditors, tax consultants and other business partners.

Human resources

• Overall responsibility for the administration process of the employee lifecycle;
• Responding to all employee HR queries and supporting team members with personnel-related, administrative, labour law and social security matters;
• Ensuring legal compliance by monitoring and implementing applicable local regulations, and interact with local authorities;
• Coordinating all employment related paperwork and induction processes;
• Providing support within the recruitment process, from job posting through applicant communication to sending offers to successful candidates;
• German and international payroll administration and contact person for payroll-related questions; for Berlin office and payroll in France, Spain, Portugal, and the Netherlands;
• Collaborating with the CDP Global HR and People Development team to ensure alignment in all areas of HR, maintaining consistent company policies and procedures across all CDP offices;
• Maintaining HR records, HR information system and creating contracts.

Admin

• Office management (conference rooms, guest registration, correspondence); 
• Office and IT equipment procurement;
• Supporting with planning and coordinating events (e. g. team away-days).

Required skills and experience:

• A successfully completed degree with a focus on accounting, a completed commercial apprenticeship or a comparable qualification through relevant professional experience in accounting and administration;
• User knowledge of a common ERP system (ideally DATEV);
• Good knowledge of German and English, both written and spoken;
• Confident handling of MS Office, especially Excel and Outlook;
• Accuracy, analytical thinking and a quick perception;
• Strong prioritization and time management skills;
• Independent, structured way of working, as well as high self-motivation;
• Ability to handle sensitive information in a professional and confidential manner;
• Excellent team player, good organizational and interpersonal skills.

What we offer:

• Exciting and challenging tasks in a dynamic, innovative and highly motivated team; 
• Working with many dedicated and passionate people for a good cause; 
• Competitive NGO salary and annual bonus (depending on company results);  
• 30 days annual holidays; 
• Flexible working hours; 
• Company Pension with Allianz;
• Training and development;
• Monthly contribution to public transport ticket (BVG Monatskarte); 
• Modern office at WeWork (Sony Center) with free networking events, and hot and cold beverages. Note that because of the current situation, it can be required to work from home.

The successful candidate will work five days per week and must be able to work legally in Germany. This full-time role is based at our office in Berlin, Germany. It is a 16-months fixed term contract. The ideal starting date would be 15^th November 2021.

Interested? To apply please submit your complete application documents (motivation letter, CV, references/certificates and salary expectations) in English, as a single PDF file and via email to [email protected] with ‘Financial and HR Administrator – First name last name’ in the subject line. Applications will be reviewed on a rolling basis.

Before you apply, we’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant's privacy notice. By emailing us your application, you are permitting CDP to use the information you have provided for recruitment purposes.

Please note that we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days of the closing date, please assume your application has been unsuccessful on this occasion. Thank you for your understanding.