Grants Compliance Manager

Location: Berlin, Germany
Application deadline: Rolling
Earliest starting date: As soon as possible

Due to the continuous, strong growth of our organisation we are seeking a highly motivated candidate to join CDP Europe’s Finance and Administration team.

About the role: Are you interested in using and developing your skills for a good cause in an exciting, international, mission-driven environment? In this role you will be CDP Europe’s Grants Compliance Manager, looking for ways to apply your experience to ensure improving and developing all grant compliance related processes. If you want to truly have an impact and make your mark, this is an opportunity for you.

The role includes:

• Prepare, review and deliver budgets for institutional and philanthropic income, create all documentation on grant-related financial procedures required by donors and auditors. Support in planning of project proposals and execute all financial reporting;
• Interpretation and application of laws, rules, and regulations (financial and administrative) for reporting and audits related requirements, monitoring changes in grant requirements and providing support with grant amendments if needed;
• Ensure that internal policies are established, updated and being proceed in line with donors’ requirements and build capacity within the team, coordinate and create documentation on grant-related financial procedures required by donors and auditors;
• Coordinate staff allocation and staff working time records;
• Provide technical assistance to partners in implementation and management of the grant cycles, budgeting, financial reporting and donor compliance;
  
• Ensure partner sub-grants are disbursed and accounted for in line with contractual requirements;
  
• Periodic review of internal controls and policies and advice on strengthening and transaction verification through monitoring reports & transaction analysis;
  
• Provide technical support to ensure effective income tracking including cash flow, pre-financing, timely and accurate payment requests and tracking outstanding amounts due from donors;
  
• Participate in workshops and community of practice on institutional and philanthropic income planning and contract management;
  
• Assisting with ad-hoc tasks as required.

The successful candidate will have:

• Bachelor’s degree in accounting or similar required (Masters desired);
• 5+ years’ experience in compliance and project management including requirements for audit purposes;
• Proven track-record of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools;
  
• Experience of managing grants/contracts from institutional and philanthropic donors;
  
• Ability to supervise partner organisations and oversee compliance for project agreement & donors’ (especially European institutions) rules and regulations;
  
• Interpreting large amounts of data, handle between the accounting system and the reporting for donors and ability to create comprehensive audit trails;
  
• Excellent knowledge of Microsoft Office 365 (in particular Excel) and experience with grant management, CRM systems and reading reports from accounting systems;
  
• Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring and financial reporting;
  
• Multi-tasking, initiating, planning and performing multiple strands of work to a successful delivery against deadlines;
  
• Strong analytical and critical thinking skills to evaluate problems and make decisions on a routine basis, a high level of assertiveness in combination with (diplomatic) strategy in meeting deadlines and goals;
  
• Ability to understand legal material and recognise critical issues;
  
• Flexibility, hands-on mentality, strong interpersonal, communication and problem-solving skills;
  
• Excellent English skills (verbal and written), other European languages are an advantage.

What we offer:

• Exciting and challenging tasks in a dynamic, innovative and highly motivated team;
• Working with many dedicated and passionate people for a good cause;
• Competitive NGO salary and annual bonus (depending on company results);
• 30 days annual holidays;
• Flexible working hours and Home Office option;
• Company Pension with Allianz;
• Monthly contribution to public transport ticket (BVG Monatskarte);
• Tailored training programs and development opportunities;
  
• Modern office at WeWork (Sony Center) with free networking events, and hot and cold beverages.

The successful candidate will work five days per week and must be able to work legally in Germany. This full-time role is based at our office in Berlin, Germany.

Interested? Interested candidates should submit their application documents in English (motivation letter addressed to Anna Rychlewska, CV, references/certificates, salary expectations and earliest starting date), as a single PDF and via email to [email protected] with “Grants Compliance Manager – First name Last name” in the subject line.

Before you apply, We will only use the information you provide to process your application. For more details on how we use your information, see our applicants privacy notice.. By emailing us your application, you are permitting CDP to use the information you have provided for recruitment purposes.

Please note that we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days of the closing date, please assume your application has been unsuccessful on this occasion. Thank you for your understanding.